Add datasets

In this guide

Overview
Add a dataset
Upload datasets
Submit datasets for review

Overview

Add datasets—individually or in bulk—and submit them for review. Choose the method that works best for your needs:

Single dataset: Add one dataset at a time through a guided form.
Bulk upload: Upload multiple datasets at once using an Excel file, including complex metadata like distributions, keywords, and nested properties.

To understand how datasets progress through different stages after creation, see the dataset workflow.

To add datasets, you must be an Editor or have the permission to add datasets. Check your permissions.

To add a single dataset:

Select Add dataset on the main menu.
Fill out the dataset form. For guidance on filling out the form, see the definition of properties in the DCAT-AP-LU Vocabulary.

PRE-DEFINED dropdown lists
All dropdown lists except for keywords are predefined in the system. To suggest an additional option to the list, contact your Inventory Coordinator or system administrator. To add a keyword see: Add a keyword.
Select Preview & Save and review the dataset details.
Select Save as Draft. The dataset is now saved as draft while the Edit Dataset page remains open.
(Optional) Add additional details such as distributions, data dictionary, and dataset relations. To add these details later, select Cancel (the dataset remains saved as draft).
Review your dataset details and when you're ready, submit the dataset for review.

To add datasets in bulk, you must be an Editor or have the permission to add datasets. Check your permissions.

To add datasets in bulk:

Select the upload icon on the main menu.
If it's your first time uploading datasets, select Download Sample Excel Template. The template is in .xlsm format, and you can open it in Excel.
Fill out the fields in the template, and then save the file.

Upload keywords
Any new keywords you include in the upload file are automatically created as part of the upload process. While this simplifies the process of adding keywords, ensure that the keywords are well-defined and relevant. Learn more about keywords and vocabulary management.
Select Upload Excel file and upload your file.
Select Create Dataset. After the datasets are created, the dashboard opens and the new datasets appear in the Draft tab.

Submit your datasets for review after you complete and review the details.

Go to the Draft tab in the datasets panel.
Select View on the dataset you want to submit.
Review the dataset details and select Submit Dataset. The comment field appears.

Select Submit Dataset to confirm submission. After the dataset is submitted, it appears in the Completed tab.

What's next?

Now that you have submitted the dataset, reviewers can now validate the dataset from the Completed tab.